Last month we had a poll on the ideal quantity of meetings in the work day. Meetings can be a useful tool for engaging a group of people but they can also feel like a distraction from the “real” work at hand.
Most respondents felt that their workplace had a lot of meetings but they were split as to whether the high quantity was effective.
40% of respondents said that their workplaces had too many meetings and that the meetings were a distraction. Spending a large percentage of the day in meetings can make it difficult for people to “get in the groove” with their work and can make the day feel awkwardly and inefficiently segmented.
One way to deal with this issue within an organization is to have certain times of the day or week that are set aside for meetings leaving the rest of the time for other work. An organization might, for example, designate Tuesdays and Thursdays as meeting days leaving Monday, Wednesday, and Friday as open days for other tasks.
25.7% of people said that their organization had lots of meetings but that it was necessary for the type of work and the same percentage answered that their workplace had just the right number of meetings. This shows that while people may complain that they spend their lives in meetings, over half of the people who responded to our survey (51.4%) were satisfied with the number of meetings they attend.
Only 8.6% of respondents said that their organizations had too few meetings to be effective and no respondents answered that they felt left out as a result of having too few meetings.
So, meetings seem to be working for most people. They are a major demand on time at work, so it’s essential to make good use of the opportunity they provide.